Your startup will need to host quite a few meetings in order to ensure that everyone is on the same page and working towards the same goals to move your new company forward. But the problem with meetings is that they often take up a lot of time without accomplishing all that much.
To make your meetings more effective, you should streamline them using the tools, strategies, and technology discussed below:
Always Plan in Advance.
Planning ahead is the key component to a successful and streamlined business meeting in any company, but particularly in a startup organisation. In order to add better insight and context to the conversations that you’ll be having during your meeting, make it a point to do some research into any new individuals with whom you’ll be meeting or about whom you’ll be speaking, such as investors or fellow businesspeople that are offering you products or services.
Have a Meeting Leader and Run the Meeting on Time.
Start your meeting on time, only waiting an extra few minutes for very important people to arrive if they’re running a little late. Also, be sure to designate a meeting leader ahead of time so that everyone will know that the leader will direct the meeting and ensure that each individual in attendance will have a fair amount of time to speak and share their ideas, questions, etc. Finally, make sure the meeting ends on time. Establishing this routine for all of your meetings will set clear expectations, and everyone in attendance will appreciate the efficiency of the meeting, as well as the fact that they know they won’t be held there longer than anticipated.
Establish Rules for the Meeting.
Another way to streamline any meeting for your startup is to establish a few easy rules that everyone who will attend the meeting should follow. These rules will prevent distractions and help keep the meeting flowing on time. The last thing you need is to veer off track and spend more time on a particular topic, preventing you from hitting all of the points you wish to make during your meeting. So, for example, you may wish to prohibit the use of smartphones, laptops, and devices during the meeting so that people aren’t taking calls, texts, or emails when they should be paying attention.
Use Meeting Room Displays.
A room display is a great way to let everyone in your company know that a meeting is taking place in a particular room. If you have employees who need to have a meeting at the same time, they will be able to plan accordingly so that they don’t end up using the same room that you’re using. This technology also helps you manage a room’s resources effectively, save time, and even book a meeting spontaneously if need be. To find out more about this technology, check out http://ift.tt/1SXgt6f.
Once you have established a routine for planning, setting up, and running your startup meetings, you should find that they run smoothly and efficiently. Everyone who attends will appreciate your efforts to always make your meetings as effective as possible.
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